Effective Date: December 30, 2025
The Experiential Writing Studio (TXWS), operated by Meredith L. McGuire McConn of Oceans Enterprises Consulting, LLC, records all client interviews and conversations as an essential part of our service delivery process. This Recording Consent & Release Form outlines your rights and our practices regarding these recordings.
TXWS records all interviews and conversations with clients for the following purposes:
To ensure accuracy in capturing your story, voice, and specific details
To reference your exact words and phrasing when creating content
To review complex information or technical details discussed during interviews
To maintain quality control and consistency in content creation
To protect both parties by having a clear record of what was discussed
Recording is essential to TXWS's experiential writing process and is non-negotiable. Without recording, we cannot provide our services.
The following interactions will be recorded:
Initial consultation calls (if applicable)
All scheduled interviews for content creation
Brand storytelling sessions
Project planning discussions
Feedback and revision conversations
Any other verbal communication related to your project or service
You will be notified at the beginning of each call or meeting that recording is in progress. By remaining on the call after notification, you consent to being recorded.
Your recordings will be used solely for the following purposes:
Creating your content (articles, brand narratives, website copy, etc.)
Verifying facts, quotes, and details you provided
Ensuring accuracy in representing your voice and story
Training and quality assurance purposes (internal TXWS use only)
Resolving disputes or clarifying project scope
Your recordings will NOT be used for:
Marketing or promotional purposes without your explicit written consent
Sharing with third parties (except as required by law)
Creating content for other clients
Any purpose outside the scope of your service agreement
All recordings are stored in secure, encrypted cloud storage
Access is restricted to TXWS personnel only (Meredith L. McGuire McConn)
Recordings are labeled with your name and date for easy reference
Storage complies with industry-standard security practices
Encrypted transmission during upload
Password-protected storage accounts
Regular security audits and updates
Secure backup systems
Limited access protocols
Recordings are retained according to the following schedule:
Recordings kept for the duration of your service agreement
Recordings retained for 12 months after final deliverable is provided
Extended retention available upon written request
Recordings automatically deleted 12 months after project completion
Earlier deletion available upon written request
Recordings retained for duration of subscription plus 12 months
Recordings deleted 12 months after subscription ends
You may request deletion of your recordings at any time by:
Emailing to: [email protected]
Submitting written request via mail to: Meredith McGuire McConn, The Experiential Writing Studio, 2125 Biscayne Blvd, Ste 204 #21602, Miami, FL 33137
Deletion requests will be processed within 30 business days. Please note that requesting deletion before project completion may affect our ability to complete your project accurately.
As the subject of these recordings, you have the following rights:
You may request copies of your recordings at any time
Copies will be provided within 14 business days of request
Provided in commonly used audio format (MP3 or similar)
If you believe we misunderstood or misrepresented something you said, you may request we review the recording
Corrections will be made to content based on recording review
You may request deletion of your recordings at any time
Deletion will occur within 30 business days
Early deletion may affect project completion
You may revoke recording consent at any time
Revocation must be in writing
Services will be terminated if consent is revoked (recording is essential to our process)
Refunds subject to cancellation policy in your service agreement
You may file complaints about recording practices
Contact privacy officer at [email protected]
We will investigate and respond within 30 days
By signing this form, you acknowledge and agree to the following:
I understand that all conversations and interviews with TXWS will be recorded
I understand that recording is essential to TXWS's writing process and is non-negotiable
I consent to TXWS recording all conversations related to my project or service
I understand that recordings will be used solely for creating my content
I understand that recordings will be stored securely and not shared with third parties except as required by law
I understand that TXWS will retain recordings for the duration of my contract plus 12 months
I understand that I may request access to or deletion of my recordings at any time
I understand that if I revoke recording consent, TXWS reserves the right to terminate my service agreement with refund subject to cancellation policy
I am providing this consent voluntarily
I have read and understand this Recording Consent & Release Form
I have had the opportunity to ask questions about recording practices
I consent to the recording, use, and storage of my voice and spoken words as described in this document
TXWS complies with all applicable federal and state recording laws, including:
Federal Wiretap Act (18 U.S.C. § 2511)
State consent requirements for recording
Data privacy and security regulations
Industry best practices for data protection
Florida is a two-party consent state, meaning all parties must consent to recording. By signing this form, you provide the required consent under Florida law.
If you are located in a different state, TXWS will comply with the more restrictive law between Florida and your state of residence.
If you have concerns about how your recordings are being used or stored, please contact us immediately at [email protected]. We will work with you to resolve any issues promptly.
If informal resolution is unsuccessful, you may:
File a formal complaint in writing
Request mediation
Seek legal counsel
This Recording Consent & Release Form is governed by the laws of the State of Florida. Any disputes will be resolved in Brevard County, Florida.
TXWS reserves the right to modify this Recording Consent & Release Form with 30 days' written notice to active clients.
Material changes to recording practices will require new consent.
Continued participation in recorded sessions after notification of changes constitutes acceptance of modified terms.
For questions about recording practices or to exercise your rights:
Meredith L. McGuire McConn
The Experiential Writing Studio
A Division of Oceans Enterprises Consulting, LLC
Email: [email protected]
Phone: (321) 616-6953
Website: https://experientialwriting.studio
Mail: 2125 Biscayne Blvd, Ste 204 #21602, Miami, FL 33137, USA
By signing below, I acknowledge that:
I have read and understand this Recording Consent & Release Form
I voluntarily consent to the recording of all conversations and interviews with TXWS
I understand that recording is essential to TXWS's service delivery
I understand that refusal to consent or revocation of consent will result in service termination
I understand my rights regarding access, correction, and deletion of recordings
I agree to all terms and conditions outlined in this document
Full Name: _____________________________________________
Business/Organization Name (if applicable): _____________________________________________
Email Address: _____________________________________________
Phone Number: _____________________________________________
Service Type (check one):
___ Subscription Service (Sea-Spray, Ripple, Wave, or Tide)
___ Brand Storytelling Project
___ Website Content Services
___ Pro Bono/Scholarship Services
___ Other: _____________________________________________
I, _________________________________ (print name), hereby consent to The Experiential Writing Studio recording all conversations, interviews, and communications related to my project or service. I understand that this consent is voluntary and that I may revoke it at any time in writing, with the understanding that service will be terminated upon revocation.
_____________________________________________
Client Signature
_____________________________________________
Date
_____________________________________________
Meredith L. McGuire McConn
The Experiential Writing Studio
_____________________________________________
Date
PLEASE KEEP A COPY OF THIS FORM FOR YOUR RECORDS
The Experiential Writing Studio
Stories shape connection. Let's tell yours.
https://experientialwriting.studio
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