THE EXPERIENTIAL WRITING STUDIO

RECORDING CONSENT & RELEASE FORM

Effective Date: January 2, 2026

OVERVIEW

The Experiential Writing Studio (TXWS), operated by Meredith L. McGuire McConn of Oceans Enterprises Consulting, LLC, records all client interviews and conversations as an essential part of our service delivery process. This Recording Consent & Release Form outlines your rights and our practices regarding these recordings.

1. PURPOSE OF RECORDING

TXWS records all interviews and conversations with clients for the following purposes:

• To ensure accuracy in capturing your story, voice, and specific details

• To reference your exact words and phrasing when creating content

• To review complex information or technical details discussed during interviews

• To maintain quality control and consistency in content creation

• To protect both parties by having a clear record of what was discussed

Recording is essential to TXWS's experiential writing process and is non-negotiable. Without recording, we cannot provide our services.

2. WHAT WILL BE RECORDED

The following interactions will be recorded:

• Initial consultation calls (if applicable)

• All scheduled interviews for content creation

• Brand storytelling sessions

• Project planning discussions

• Feedback and revision conversations

• Any other verbal communication related to your project or service

NOTIFICATION:

You will be notified at the beginning of each call or meeting that recording is in progress. By remaining on the call after notification, you consent to being recorded.

3. HOW RECORDINGS ARE USED

PERMITTED USES:

Your recordings will be used solely for the following purposes:

• Creating your content (articles, brand narratives, website copy, etc.)

• Verifying facts, quotes, and details you provided

• Ensuring accuracy in representing your voice and story

• Training and quality assurance purposes (internal TXWS use only)

• Resolving disputes or clarifying project scope

PROHIBITED USES:

Your recordings will NOT be used for:

• Marketing or promotional purposes without your explicit written consent

• Sharing with third parties (except as required by law)

• Creating content for other clients

• Any purpose outside the scope of your service agreement

4. STORAGE AND SECURITY

STORAGE PRACTICES:

• All recordings are stored in secure, encrypted cloud storage

• Access is restricted to TXWS personnel only (Meredith L. McGuire McConn)

• Recordings are labeled with your name and date for easy reference

• Storage complies with industry-standard security practices

SECURITY MEASURES:

• Encrypted transmission during upload

• Password-protected storage accounts

• Regular security audits and updates

• Secure backup systems

• Limited access protocols

5. RETENTION AND DELETION

RETENTION PERIOD:

Recordings are retained according to the following schedule:

ACTIVE CLIENTS:

• Recordings kept for the duration of your service agreement

• Recordings retained for 12 months after final deliverable is provided

• Extended retention available upon written request

FORMER CLIENTS:

• Recordings automatically deleted 12 months after project completion

• Earlier deletion available upon written request

SUBSCRIPTION CLIENTS:

• Recordings retained for duration of subscription plus 12 months

• Recordings deleted 12 months after subscription ends

DELETION PROCESS:

You may request deletion of your recordings at any time by:

• Emailing [email protected]

• Submitting written request via mail

Deletion requests will be processed within 30 business days. Please note that requesting deletion before project completion may affect our ability to complete your project accurately.

6. YOUR RIGHTS

As the subject of these recordings, you have the following rights:

RIGHT TO ACCESS:

• You may request copies of your recordings at any time

• Digital copies will be provided within 14 business days of request

• Provided in commonly used audio format (MP3 or similar)

RIGHT TO CORRECTION:

• If you believe we misunderstood or misrepresented something you said, you may request we review the recording

• Corrections will be made to content based on recording review

RIGHT TO DELETION:

• You may request deletion of your recordings at any time by emailing [email protected] Subject: "Deletion Request"

• Deletion will occur within 30 business days

• Early deletion may affect project completion

RIGHT TO REVOKE CONSENT:

• You may revoke recording consent at any time

• Revocation must be in writing

• Services will be terminated if consent is revoked (recording is essential to our process)

• Refunds subject to cancellation policy in your service agreement

RIGHT TO COMPLAIN:

• You may file complaints about recording practices

• Contact privacy officer at [email protected]

• We will investigate and respond within 30 days

7. CONSENT REQUIREMENTS

By signing this form, you acknowledge and agree to the following:

CLIENT INFORMATION: